MATERIAL SUBMISSION INSTRUCTIONS | OPEN PITCH SESSIONS

To complete your registration for your Open Pitch Session, fill out the below Material Submission Form. Simply begin filling out the form and all of the required fields will open up for you as you go along. 

Material is due as soon as you are ready but no later than 2 hours prior to the start of the session. We can not guarantee that material received after this deadline will be reviewed. 

If you notice an error in your submission or need to submit revised material, you are free to do so up until the deadline. Simply resubmit the form and check the box that says "This is a Revised Submission."

If you booked a Verbal Pitch, you will have eight (8) minutes to pitch your project via Skype or phone - you will provide your preferred method of contact when you fill out the Material Submission Form below. If you can not be reached via Skype, the exec will call the phone number you provide as a backup attempt to connect with you.

If you booked a Written Pitch, your pitch is limited to 2 pages maximum and must be submitted in PDF format. Please title your file as follows: "Your Name - PROJECT TITLE - Pitch".

While uploading your script and bio are not required, we do recommend it so that if the exec does want to see additional material following the pitch we already have them and can forward them along. Please title your file as follows: "Your Name - PROJECT TITLE - Script". This form will accept attachments of PDF files ONLY.

You'll receive a feedback report on your pitch via email within five business days following the session unless otherwise notified.

Please ensure you are familiar with our Code of Conduct prior to participating in any Roadmap Writers session or program.

Questions? Email coordinator@roadmapwriters.com! 


Revised Submission?

SESSION INSTRUCTIONS | OPEN PITCH SESSIONS

**WE DO NOT RECOMMEND USING SAFARI, USE CHROME OR FIREFOX INSTEAD.** 

Hey there! Here's how all this works...

BEFORE YOU DO ANYTHING ELSE! Click the blue "Open Form" button up there on the upper right to open a new window exclusive to this submission. If you try to work out of this Workspace, you may lose your notes if you click onto a different submission or refresh the page before submitting the form.

**Also note: This form does not auto-save or offer an option for saving your comments prior to submitting the form (yes, this is our #1 feature request!) and your session with Formstack will periodically time out after several hours. If you are planning to draft some notes and then come back later to finalize, you should do this in a separate file as anything you enter here will be lost if your session times out prior to you submitting the form.

Below you will find the information the writer entered about themselves and their project, followed by a link to view the PDF of their written pitch, and finally form fields for you to fill in with your feedback. 

Please have a gander at what the writer wanted you to know about their project (title, logline, their bio, etc...) which will all be presented to you as you scroll down from here, until you will arrive at... 

The bright blue hyperlink. The title of the link might look bonkers, but don't worry! It's just the written pitch you're supposed to read, so go ahead and click it! This will open the PDF up in a new window. 

When you get to the bottom of the writer's submission, you will find the section labeled READER FEEDBACK. This one's for you! 

Just follow the instructions to proceed to fill out your ratings and feedback. Remember, when inputting your actionable feedback please use full/complete sentences and make sure to use "YOU, YOUR, YOU'RE" instead of "the writer/author" or the actual writer's name. 

Writers can opt to submit up to 3 projects for any given session. If they submit more than one, we then ask you to review all loglines and then choose which ONE of their pitches to read/hear. For verbal pitches, the writer gets 8 FULL minutes - even if their session starts late - so feel free to let them know when they're running out of time!

As always, the session is typically three hours long. We keep the first 1.5 hours free to read written pitches, followed by 1.5 hours of calls. You'll still be using our Skype login info for your verbals:

Skype Login: roadmapwriters@gmail.com | Password: cat5fish 

  • Test Skype ahead of time to make sure it's working okay! 
  • If you have trouble locating a writer in the contacts list, please search for them via their name, email address (if provided), or phone number before attempting to contact them by phone. 
  • If you ever need to call a writer from your own phone, make sure you dial *67 first to block your number!

Please let us know ASAP if you are unable to reach any of the writers or cannot find their written pitch so we can investigate!

You still have 2 choices when it comes to requesting additional material:

  • Request Additional Material where we will send you the writers' package (script, bible, lookbook, etc.). If you choose to request additional materials, any further contact with the writer is of your own volition and outside the scope of the Open Pitch Session.  
  • No Additional Material where you aren't interested in seeing anything. 

When you are satisfied with your ratings & feedback, click "Submit Form." That's it!

Your feedback is due within 5 days of the scheduled session. If you cannot complete your feedback in this timeframe, please let us know immediately.

Honorariums are issued on the 1st & the 15th of each month. If this is your first session with Roadmap, you'll need to provide payment info that will be requested of you via email following the completion of your session.

Questions? Email: coordinator@roadmapwriters.com or Text/Call Nita at (904) 866-2081.

FOR WHICH EXEC'S SESSION ARE YOU SUBMITTING MATERIAL?


Submitting material for an 8-Min. Read Session? That Material Submission Form has moved - CLICK HERE!

Choose Session (Open Pitch Sessions)*
If you do not see your session listed here, please email coordinator@roadmapwriters.com!

WRITER CONTACT INFO

Name*
All communications about this session will be sent to the email address you enter here.
Type of Pitch*
*If you are doing a Verbal Pitch outside of the US, you must do it by Skype.

PITCH CONTACT INFO

Check your confirmation email to confirm the time of your verbal pitch.
Where Are You Located?*
International numbers must enter "+" before the number.

PROJECT INFORMATION

Co-Writer?
Co-Writer Name
Please use ALL CAPS for your Project Title.
Project Format*
Project Genre*
Choose up to 2 (two) Genres to describe your Project.
Do you have any supporting materials available for this Project? If no, leave blank. (Optional)
No File Chosen
File uploads may not work on some mobile devices.
Please title your file as follows: "Your Name - PROJECT TITLE - Pitch".
No File Chosen
File uploads may not work on some mobile devices.
Please title your file as follows: "Your Name - PROJECT TITLE - Script".
Alternative Project?

ALTERNATIVE PROJECT INFORMATION

Co-Writer?
Co-Writer Name
Please use ALL CAPS for your Project Title.
Project Format*
Project Genre*
Choose up to 2 (two) Genres to describe your Project.
Do you have any supporting materials available for this Project? If no, leave blank. (Optional)
No File Chosen
File uploads may not work on some mobile devices.
Please title your file as follows: "Your Name - PROJECT TITLE - Pitch".
No File Chosen
File uploads may not work on some mobile devices.
Please title your file as follows: "Your Name - PROJECT TITLE - Script".

WRITER BIO (Optional)

SUBMISSION RELEASE AGREEMENT

Submission Release Agreement*
Click here to view the complete Submission Release Agreement.

REGISTRATION MATCH? (For Roadmap Use Only)

Does this Material Submission match the Writer's registration?*
If No, DO NOT SUBMIT! Email the writer and find out what's up!

READER FEEDBACK

Please assess each of the below elements to the best of your ability on a scale of Good, Average, or Needs Improvement and give a brief explanation of your rating. Please note that unless otherwise indicated, your ratings and comments will be seen by the writer.

Enter the title of the project of the pitch you heard/read.
Logline - Rating*
Presentation - Rating*
Hit Major Plot Points? - Rating*
Kept it Succinct - Rating*
Voice/Personality - Rating*
Energy - Rating*

REVIEWER FEEDBACK - WRITTEN COMMENTS

Please comment on at least 3 different aspects of both What Worked and What Could Be Improved.

Examples of Appropriate Feedback:

What Worked: Very interesting and timely concept. The pitch was very clear and concise. I think Jane Doe has a nice, relaxed manner about her pitch, which was very helpful in telling the story of a mother and daughter reconnecting after years of being estranged. Also, great use of the characters’ arcs and motivations to show how their actions drive the narrative forward.

What Could Be Improved: That said, I felt that the pitch could lean more into the themes of family and forgiveness instead of giving me all the little details of the plot. Those themes are universal, so don’t be afraid to explore how these universal themes are used to tell your story. Try to stick to the broad elements of the plot instead of bogging down the pitch with extraneous details. Also, I feel like the story itself needs more of a distinctive hook to stand out among the other competing projects of this genre.

Please comment on at least 3 different elements that worked.
Please comment on at least 3 different elements that could be improved.

ADDITIONAL MATERIAL REQUESTS

Would you like to read the script or request any other additional material?*
Great! We'll send along the full script. Any other material or info you'd like us to send along (if available)?
Optional

COMMENTS FOR ROADMAP (Internal Use Only)

The following responses will NOT be seen by the writer. If there's anything you'd like us to know about this session, script, or writer that is for our eyes only and not to be returned to the writer, let us know here! Please be candid - we love inside info & insight on how best to serve individual writers.

I feel like this writer is...

COMPLETE? (For Roadmap Use Only)

Feedback OK TO SEND?*
If NO, DO NOT SUBMIT - Send Back to Previous Step (link underneath Submit button below).
Powered by Formstack Create your own form